Terms & Conditions

1. General
   1. Inspire Kindy Photos is operated by Stories To Inspire Photography Pty Ltd and is referred to in this agreement as Inspire Kindy Photos.
   2. I/We authorise Inspire Kindy Photos to photograph my/our child in accordance with the details set out in this agreement. I/We confirm these details are correct. 
   3. I/We have received, read and understood the Inspire Kindy Photos price list, which is confirmed for this session upon payment of the registration, which is then credited back to your account to purchase your photos once the gallery is ready.
   4. The details and times listed in this agreement form part of this agreement. I/We agree to make every reasonable effort to cooperate so that Inspire Kindy Photos can fulfil its photographic duties. I/We acknowledge that Inspire Kindy Photos cannot accept responsibility for the extent of photographic coverage if these details are incorrect or if the agreed schedule is not followed.
   5. To avoid disruption and to allow Inspire Kindy Photos to fulfil its contractual duties, photography by family members, friends or other parties during the session is not permitted.
      
      
   Child Safety
   1. Inspire Kindy Photos is committed to the safety, wellbeing and dignity of every child in our care. Our practices are guided by our Child Safe Policy, which is available on request, and by the National Principles for Child Safe Organisations.
   2. All Inspire Kindy Photos photographers and staff working with children hold a current Queensland Blue Card (Working with Children Check) and have completed both the Foundation and Advanced modules of the Australian Government's National Child Safety Training for the early childhood education and care sector, delivered through Geccko. Staff maintain this training through refresher courses as required.
   3. All photography takes place at the centre, in open and visible areas, under the supervision of centre educators. Our photographers are never left alone with a child at any time.
   4. A child's participation is always voluntary. We use gentle, child-led encouragement and will never force or pressure a child to be photographed. If a child becomes distressed or unwilling, the session will be paused and the child returned to their educator.
   5. Physical contact with children is kept to the minimum necessary. Wherever possible, adjustments to a child's clothing, hair or position are made by centre educators.
   6. Children will only be photographed while appropriately dressed. No child will be photographed while sleeping, toileting, changing, unwell or in any situation that may compromise their dignity or privacy.
   7. Only children whose parent or legal guardian has provided consent will be photographed. Group photographs will include only children with consent. Class photos are a composite of children, this is so that removal is easier if necessary and also as children from each class may attend on different days and are therefore not left out of the group photo.
   8. Photographs are captured on business equipment only. Personal devices are not used to photograph children at any time.  Inspire Kindy Photos management collect all photographers cards at the end of each day for safe keeping.
      
      
   Privacy and Image Security
   1. All photographs and personal information are stored securely and handled in accordance with the Inspire Kindy Photos Privacy Policy. Online galleries are private and password protected, and access is provided only to the child's parent or legal guardian.
   2. Photographs and personal information will not be shared with any third party, other than trusted service providers such as print laboratories, who are required to keep all material confidential.
   3. A child's full name, centre name or location will never be published alongside their photograph in any public space.
      
      
   Copyright and Image Use
   1. I/We acknowledge and agree that Inspire Kindy Photos retains full copyright in all photographs taken. No photograph of any child will be used for advertising, promotional or social media purposes without the express consent of that child's parent or legal guardian. Consent may be given or declined during the ordering stage, once the photographs are available for viewing. Consent may be withdrawn at any time by written notice to Inspire Kindy Photos. Upon receipt of written withdrawal, Inspire Kindy Photos will remove all relevant photographs from its public platforms and cease any further use of those images.
   2. As Inspire Kindy Photos retains copyright, I/we agree not to copy, scan, reproduce or allow any other person to copy, scan or reproduce the photographs without prior written approval from Inspire Kindy Photos. Doing so constitutes a breach of this agreement. Purchased photographs may be used for personal, non-commercial purposes only.
      
      
   Raising a Concern
   1. Any concern about the safety or wellbeing of a child in connection with our services may be raised directly with Inspire Kindy Photos or with the centre director. All concerns will be taken seriously, handled promptly and confidentially, and reported to the relevant authorities where required by law.
      
      

INSPIRE KINDY PHOTOS

1. Should nominated photographer not be available for any reason, Inspire Kindy Photos will notify the Client of the change as soon as it is known and provide another photographer with equivalent skills.
2. As the photographs made by Inspire Kindy Photos are manufactured with the finest materials currently available, Inspire Kindy Photos conditionally guarantees them. Inspire Kindy Photos does not take any responsibility for images printed through outsourced services unless referred by Inspire Kindy Photos.
3. The negatives/digital files remain the property of Inspire Kindy Photos and will be kept on file a period of 30 Days.
4. Inspire Kindy Photos shall carry out this assignment with due and professional diligence. Elements beyond Inspire Kindy Photos’s control include faulty material, equipment failure, damaged and exposed film, loss of film/photos/ negatives/digital files in transit between Inspire Kindy Photos and professional laboratories employed by Inspire Kindy Photos, loss or damage to film, negatives/ digital files and proofs during processing and developing either by Inspire Kindy Photos or professional laboratories employed by Inspire Kindy Photos, industrial disputes, civil disturbances, or weather conditions which may inhibit or prevent Inspire Kindy Photos completing in whole or in part this assignment. In this case Inspire Kindy Photos shall not be liable for its complete performance of the assignment. It is agreed that the liability of Inspire Kindy Photos shall be limited to be a refund of any money paid under this agreement, which shall be in full & final satisfaction of any damage or loss suffered.
   
   

PLEASE NOTE:

Cancellations and Postponements – As your centre has hired us to work for a set date we are unable to allow postponements. If you cancel your order after we have already photographed your child no refund will be issued.  

There will be the possibility of 1 "redo" day per centre, this day will be determined once we know who was away, and will work in with the majority being in attendance.  You are welcome to bring your child in for that day if not a normal day in consultation with Inspire Kindy Photos. 

EDITING:

Inspire Kindy Photos hold the rights to editing techniques and styles. No special requests or alterations after final images are presented will be accepted. 

As Inspire Kindy Photos is an outdoor photography company we cannot guarantee every image is the location or backdrop and will not redo images to match to an image that you prefer. 

Galleries, Ordering and Delivery

Your child's online gallery will be available within two weeks of the photo day. Parents then have approximately one week to view their gallery, select their images and finalise their order before the centre's cut-off date. All orders placed by the cut-off date are delivered to the centre free of charge within three to four weeks of the cut-off date. Orders placed after the cut-off date will be posted directly to the parent, with postage charged at the parent's cost.

Photography Style and Image Selection

With over 11 years of experience photographing children, our team carefully curates each gallery to showcase the very best images of your child. From this gallery, you choose the images for your order.

Our photography is candid in style and child-led. Each child is photographed in an area of the centre that best suits their personality and interests. As a result, backgrounds and lighting will vary between children and images will not all look the same. Photo locations are guided by your child on the day and are considered final. Reshoots will not be offered after the photo day on the basis of a preferred location, background or look.

CLASS PHOTO:

Class photos are created as a composite of individual portraits and will include only those children whose parent or guardian have registered them. Class photos will include children photographed on any of the days during our time at the centre. As each child is photographed individually in their chosen area, backgrounds and lighting will vary across the class photo.

We understand that the class photo will include only children who have placed an order and that backgrounds will not be uniform across all images.

We understand the terms and conditions set forward by Inspire Kindy Photos and understand there are many questions answered upon the website clarifying these terms and conditions. 

We understand not all images will be alike and are held in different locations.​